SAP S/4HANA Cloud Public Edition Pricing

How pricing works; Software Licensing and Implementation

How much does it cost? Well it all depends…
Not the answer you came to this page to receive. Bear with us, and we will get into the details, even provide examples, so you have somewhere to start.

Think of it this way: how would you figure out how much open-heart surgery would cost? It all depends on what specific problems you are trying to solve with the surgery and what complications there might be in your specific situation. The surgeon's office can provide you with a basic overview estimate based on past patients but will need specific information about your needs, conditions, and history before providing an estimate for your procedure.

Similar to ERP transformation projects. We need to get to know you before we can make an informed recommendation based on our expert analysis of your unique situation.

Just jump me to the pricing: SAP S/4 Public Pricing Scenarios

SAP S/4HANA Cloud Public Edition (SAP Cloud ERP) now offers a simplified and transparent licensing model designed to align with how modern businesses operate and grow. With a shift to a per-user, per-month pricing structure, SAP has moved away from the more complex Full Use Equivalent (FUE) model still found in the Private Edition environment. This change brings SAP’s licensing in line with industry standards and provides a clearer, more modular way for organizations to scale their ERP investment.

Pricing: It all depends…

How many business entities will be running on the system?
How many locations do you have?
How many users will be accessing the system?
What processes would you like supported by the system? Finance, Supply chain, Inventory, Manufacturing, Sales…
Do you have any third-party integrations that need to be supported?
Are there any unique processes to your business that need to be considered?

Why This Licensing Model Matters

SAP’s approach is centered around clarity, flexibility, and value. By organizing licenses around business functions and bundling capabilities into easy-to-understand tiers, customers can now license what they need: nothing more, nothing less.

Key Benefits:

Per-user-per-month pricing, similar to Microsoft and Oracle
Streamlined bill of materials with fewer SKUs
Transparent entitlements and public-facing pricing
Modular structure tied to core business functions (e.g., Finance, SCM)

User Types and Roles

SAP now defines licenses based on specific user roles and access levels, ensuring each user gets exactly what they need:

User Types:

Finance & SCM Base/Premium: Access to core and advanced business functions
Combo: Designed for power users needing access across functions
Operational: For users managing procurement, project work, or sales
Self-Service: Limited access for tasks like time entry or approvals
Developer: Tools for building and extending applications

Built-in Access Hierarchy:

Higher-tier licenses include access to all lower-tier capabilities
No need to purchase duplicate or redundant access rights

Licensing Requirements and Combinations

SAP has established minimums and combinations to maintain consistency and support business growth:

Minimum User Counts:

25 users minimum for each Premium SKU (Finance, SCM)
Base SKUs must total at least 25 users combined, with one Finance Base user
Operational, Self-Service, and Developer roles are optional but subject to minimums

Licensing Guidelines:

Every license set must include a Finance user if Operational or SCM licenses are used
SCM Premium users don’t require Finance Premium-Finance Base is sufficient

Every project is unique to a client's needs, and we would like to work with you to discuss plan options and provide an estimate; we recommend connecting with the experts to walk you through what SAP looks like for you!

Distribution Company

Say you are a distribution company with a current revenue range of somewhere between $50 and $70 million per year.

Financial Base (no manufacturing, no warehouse management, no integrations)

Software Subscription will be $90,000 per year (includes Finance Base with 25 Users, SAP Business Technology Platform - basic level)
Implementation $450,000 - Fixed Fee (6 months + 1 Month Hypercare)

Full Supply Chain (eCommerce, Wholesale)

Say you are a Full Supply Chain (eCommerce, Wholesale) with a current revenue range of somewhere between $90 and $120 million per year.

Financial and Supply Chain, Integrations, Warehouse Management (WMS), and configured EDI

Software Subscription will be $125,000 (Finance and Supply Chain Base with 25 users + SAP Business Technology Platform (BTP) Integration Suite Basic)
Implementation $575,000 - Fixed Fee (7 months + 1 month Hypercare)
Integrations $185,000 - (including 4 Shopify Stores, Amazon - FBA, FBM, and 8 EDI Trading Partners)

Full Supply Chain (Large Scale Business to Business)

Say you are a Full Supply Chain (Large Scale Business to Business) with a current revenue range of somewhere between $300 and $600 million per year.

Financial and Supply Chain Premium + Integrations

Software Subscription will be $225,000 (Financial and Supply Chain Premium with additional Self Service users - 145 Users SAP Business Technology Platform (BTP) Integration Suite Basic)
Implementation $995,000 - Fixed Fee (11 Months + 1 month Hypercare)
Integrations $95,000 to SalesForce, Solidworks, and Warehouse/Shipping Automations

Manufacturing

Say you are a manufacturer with a current revenue range of somewhere between $100 and $500 million per year.

Financial and Supply Chain Premium + Field Service Management

Software Subscription will be $200,000 per year (includes Finance and Supply Chain Base with 35 Users, SAP Business Technology Platform - basic level, Field Service Management)
Implementation $850,000 - Fixed Fee (9 months + 1 Month Hypercare)
Integrations $50,000 - to SAP Field Service Management

ProServ+

Say you are a Professional Services firm with a current revenue range of somewhere between $50 and $70 million per year.

Finance Basic + Resource Management + CRM

Software Subscription $115,000 per year (included Finance Base with 25 users, 5 Resource Management Users, and 15 CRM Users)
Implementation $425,000 - Fixed Fee (6 months + 1 Month Hypercare)
Integrations - to SAP Sales Cloud (CRM)

Soooo, back to, IT ALL DEPENDS…

As you can see, there is no one-size-fits-all approach to a proper ERP investment calculation. Every company is unique in its business model, size, complexity level, historical data, integrations, and configuration needs.
You should not be making an ERP consideration decision on a Friday night, looking to implement on Monday morning; leave that to QuickBooks.

These are hypothetical, simple, situational examples, to provide you with an idea of a possible starting range to consider when gathering data at the beginning of your ERP Digital Transformation journey

Actual results will vary!

Interested in a more fine-tuned investment range for your project?

GROW with SAP Packages

The GROW with SAP initiative offers predefined packages designed to streamline the adoption of SAP S/4HANA Cloud Public Edition. These packages provide:

Simplified Workflows: Enhancements like AI integration and collaboration tools to improve daily operations.
Scalability: Preconfigured processes and best practices that support sustainable growth and compliance with various regulations.
Secure Implementation: Guided deployment tools and methodologies ensure predictable and efficient implementation.

These features enable businesses to quickly realize value from their ERP investments.

Your Path to Growth with GROW with SAP Graphic

Qualified Partner Package Solutions

SAP collaborates with certified partners, like Navigator Business Solutions, to offer tailored package solutions that address specific industry requirements and business challenges. These partner solutions provide:

Industry Expertise: Leveraging specialized knowledge to deliver customized functionalities.
Accelerated Deployment: Utilizing preconfigured templates and best practices for faster implementation.
Comprehensive Support: Offering ongoing assistance and updates to ensure continuous alignment with business objectives.

Check out our current Qualified Partner Package solutions: Consumer Products, Research Management, and Financials Package

How an SAP Partner Can Be Your Long-Term Ally

Business Technology Platform (BTP)

The SAP Business Technology Platform (BTP) is integral to extending and integrating SAP applications. Key components include:

Data Management: Tools for efficient data storage, processing, and governance.
Analytics: Capabilities for real-time insights and advanced analytics.
Application Development: Environments and services for building and customizing applications.
Integration Services: Mechanisms to connect SAP solutions with third-party systems seamlessly. Learn more about SAP S/4HANA Cloud Integration and Extensions.

BTP enables businesses to innovate and adapt their SAP environments to meet unique requirements.

Resources

Explore the SAP S/4HANA Cloud Public Edition

Get to know the SAP S/4HANA Cloud Public Edition solution.

Explore the Solution

Watch the Intro to SAP S/4 Public Demo

Get a live look at the S/4 Public solution.

Watch Now

Watch the SAP S/4HANA Cloud Public Edition, Product Functionality Video Gallery

Browse the SAP S/4HANA Cloud Public Edition video gallery.

Browse the Gallery

How to Get Started with Solution & Implementation Pricing

The investment in and implementation of SAP S/4HANA Cloud Public Edition and integrations are influenced by various factors, including user licensing models, adoption packages, data migration, partner solutions, and technological platforms. Understanding these components is crucial for tailoring the ERP solution to your organization's specific needs, objectives, and growth goals.

Let’s Build Your SAP Roadmap Together

Understanding your business processes and goals is the first step in crafting the right ERP solution. Book a risk-free discovery call today to get a clear picture of how SAP Business Suite can drive your success, along with a customized pricing estimate.

Let's Talk Shop!

SAP S/4HANA Cloud Public Edition Pricing and Packages